Learn more: microsoft.com/onedrive | sharepoint.com
Many businesses using Microsoft 365 are confused about when to use OneDrive versus SharePoint. They're related products, but they serve different purposes — and understanding the distinction helps your team collaborate more effectively.
OneDrive is personal cloud storage tied to your individual Microsoft account. Think of it as your private digital filing cabinet in the cloud. Your documents, files, and folders in OneDrive are yours — others can't see them unless you explicitly share them. It syncs to your computer so files are available offline.
SharePoint is team-based document storage. It's designed for collaboration — where multiple people need to access, edit, and manage shared files. A department's shared drive, a project repository, a client portal — these all live in SharePoint. It's also the foundation for Microsoft Teams' file storage.
The general rule: personal or in-progress work goes in OneDrive; anything that a team needs to access goes in SharePoint. RTS helps organizations establish governance policies for both platforms, set up proper folder structures, and train employees on when to use each.
Getting the most out of Microsoft 365 starts with using it correctly. Let RTS optimize your environment.